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Nats Netball Club (“the Club”) is a girls’ netball organisation for ages 7–18, chaired and owned by Natalie Kenton. The Club is committed to safeguarding the privacy and personal data of our members, parents, staff, and volunteers. This policy explains how we collect, use, store, and protect your information in accordance with applicable data protection laws and England Netball’s guidelines. We aim to be transparent and reassuring about your rights and our responsibilities.

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Controller Identity and Contact Details

The data controller responsible for your personal information is:

• Natalie Kenton – Chair and Owner (natalie@natsnetballclub.co.uk)

• Katie Noakes – Club Administrator (katie@natsnetballclub.co.uk)

• Debbie Colton – Safeguarding Officer (debbie@familycolton.co.uk)

For general privacy enquiries, please contact Natalie Kenton.

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Representative and Data Protection Officer

Nats Netball Club does not formally appoint a Data Protection Officer, but the Safeguarding Officer, Debbie Colton, acts as the main contact for data protection matters. You may contact her at debbie@familycolton.co.uk.

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Purposes and Legal Basis for Processing Personal Data

We process personal data for the following purposes:

• Membership management and administration

• Communication regarding training, matches, and events

• Safeguarding and welfare monitoring

• Compliance with England Netball policies and regulations

• Emergency contact and medical information management

• Club promotion and reporting (e.g., match results, achievements)

The legal bases for processing include:

• Consent (e.g., marketing communications, use of photos)

• Contractual necessity (e.g., club membership agreement)

• Legal obligation (e.g., safeguarding and child protection)

• Legitimate interests (e.g., efficient club operation, safety)

 

Legitimate Interests

Where we rely on legitimate interests, these include ensuring the safety and wellbeing of our members, efficient administration of club activities, and the promotion of netball within the community. We balance our interests with your rights and freedoms and only process data necessary for these purposes.

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Recipients of Personal Data

Personal data may be shared with:

• England Netball (for affiliation, competition, and regulatory purposes)

• Club coaches, volunteers, and staff (for training and safeguarding)

• Emergency services (if required in an urgent situation)

• Authorised service providers (e.g., payment processors, IT support)

We do not sell or share data for commercial purposes.

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International Transfers

Nats Netball Club does not routinely transfer personal data outside the United Kingdom or European Economic Area. If international transfer becomes necessary (e.g., for competition registration), we will ensure appropriate safeguards are in place and inform affected individuals in advance.

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Data Retention

We retain personal data only as long as necessary to fulfil the purposes outlined in this policy or as required by law. Typically, membership records are retained for seven years after a member leaves the club. Safeguarding records may be retained longer in accordance with statutory guidance. When data is no longer needed, it is securely deleted or destroyed.

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Rights of Data Subjects

You have the following rights regarding your personal data:

• Access: Request a copy of your personal data held by the Club.

• Rectification: Ask for your data to be corrected if inaccurate or incomplete.

• Erasure: Request deletion of your data in certain circumstances.

• Restriction: Ask us to restrict processing in specific cases.

• Objection: Object to processing based on legitimate interests.

• Portability: Request transfer of your data to another organisation.

• Consent Withdrawal: Withdraw consent at any time where processing is based on consent; this will not affect prior lawful processing.

To exercise these rights, contact Natalie Kenton or Debbie Colton using the details above.

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Complaints

If you have concerns about how your personal data is handled, you may contact the Club in the first instance. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK’s supervisory authority for data protection:

Information Commissioner’s Office

Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Helpline: 0303 123 1113

Website: [URL]/

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Statutory and Contractual Requirements

Providing certain personal data (e.g., emergency contacts, medical information) is a requirement for club membership and participation to ensure safety and compliance with England Netball rules. Failure to provide required information may result in refusal or termination of membership.

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Automated Decision-Making

Nats Netball Club does not use automated decision-making or profiling in its data processing activities. All decisions regarding membership, selection, and participation are made by club staff and volunteers.

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Contact Information and Policy Updates

For any questions or requests regarding this policy or your personal data, please contact Natalie Kenton (natalie@natsnetballclub.co.uk) or Debbie Colton (debbie@familycolton.co.uk).

This policy will be reviewed annually and updated as necessary to reflect changes in law or club practices. Members will be notified of any significant changes.